Committee Charge

The TTLTC produces the following outputs, including, but not limited to:

  • Review and recommend teaching and transformational learning technology applications to the Strategic IT Committee (SITC). The TTLTC works in close partnership with the Enterprise Applications Committee (EAC) to establish recommendations.
  • Identify and evaluate university-wide teaching and transformational learning technology policy issues resulting in Standard Administrative Procedures or Executive Policy to the Information Risk, Policy & Security Committee (IRPSC) for review, prior to submission to the Chief Information Officer (CIO) and/or the University Rule Team.
  • Raise requests for funding university-wide teaching and transformational learning technology initiatives to the SITC for review. The SITC will then raise issues to Executive IT Council (EITC) according to its scope.
  • Develop recommendations for university-wide technologies to support the alignment of innovative and transformational initiatives that promote excellence in teaching and transformational learning technologies.
  • Make recommendations to the SITC regarding university-wide project and service priorities in the area of teaching and transformational learning technologies.
  • Strategic planning covering technologies needed to support campus teaching and transformational learning technology activities. Strategic planning components are raised to the SITC, and then endorsed by the Executive IT Council.

The TTLTC votes and makes decisions within the above charge and scope. The TTLTC receives the following inputs, including, but not limited to:

  • Recommendations and decisions that are out of scope for the following committees:
    • Information Risk, Policy & Security Committee (IRPSC)
    • Architecture & Infrastructure Committee (AIC)
    • Research & Innovative Technologies Committee (RITC)
    • Enterprise Applications Committee (EAC)
  • Any recognized IT Governance (ITG) input body.
  • Analysis activities and recommendations requested by any ITG committee.

The TTLTC will oversee committees, existing or developed, that serve as inputs to its overall scope. Active committees established prior to the university-wide IT Governance framework who wish to input or integrate into the TTLTC, require approval by the SITC to be recognized in the ITG framework.

New committees, task forces, IT Communities of Practice (ITCoPs), or Stakeholder Steering Groups (ITSsGs) may be created by the TTLTC.

Policy, Decisions and Exception Facilitation

Exceptions to TTLTC decisions will be raised to the SITC.

University Representation

Permanent Voting Members (Voting)

  • Dean of Faculties for Faculty Development
  • 2 Associate Deans (By appointment of the Provost)
  • 5 Faculty Members (By appointment of the Provost)
  • 1 Faculty Senate Representative
  • 1 Undergraduate Student (By appointment of the Student Government Association)
  • 1 Graduate Student (By appointment of the Graduate and Professional Student Council)

Ex-officio Members (Non-Voting)

  • Associate Provost for Undergraduate Studies Representative (By appointment of the Associate Provost for Undergraduate Studies)
  • Associate Provost for Graduate and Professional Studies Representative (By Appointment of the Associate Provost for Graduate and Professional Studies)
  • Instructional Media Services Representative (By appointment of the Vice President for Enrollment and Academic Services)
  • Instructional Technology Services Representative (By appointment of the Dean of Faculties)
  • IT Professional (By appointment of the Vice President for IT and CIO)

Terms and Procedures

Chairperson: A chairperson will be elected during the July meeting each year and serve a one-year term that begins during the September RITC meeting.

Member Terms: Each member will serve a two-year term beginning in September and ending in July during the second year of membership. The Chairperson will request up to three members serve a second term to ensure continuity of experience in the committee. Supplemental term information is available in the Schedule of Terms.

Ex-Officio Members: The Associate Provost for Undergraduate Studies will appoint a representative to serve as an ex-officio member. The Assistant Vice President of Academic Services will appoint a representative from Instructional Media Services to serve as an ex-officio member.

Meeting frequency: The TTLTC meets bi-monthly on the first Tuesday in January, March, May, July, September and November. The committee will determine modifications to the meeting schedule as needed based on current activities. Meetings will be staggered to avoid conflict with other committees.

Reporting: The Office of the CIO will report on decisions and maintain electronic communication mediums for distributing university-wide information for the TTLTC.

Documentation of proceedings: All meetings will have minutes of discussions, decisions, and action items that are published within two weeks of the proceeding.

Voting: Each permanent voting member will have one vote counting toward a decision/vote, where a quorum of six is needed from within the 11 permanent attending members. The chairperson will manage the voting process, which is determined by majority vote from within the count of voters. The chairperson shall decide a vote ending in a tied decision.

Research and Supplemental Input Mechanisms: The committee may establish, at its discretion, additional ad hoc committees, task forces, ITCoPs or ITSsGs as needed.